A Network Of Support, An Emphasis on Individuality

An Extraordinary Time To Be At PPV

The Cornerstone Of Your Pet Community

Working at a PPV hospital means you maintain your independence while enjoying the benefits of having sister practices close by and a stable organization at your back. The individuality of each location yields strengths and opportunities to be leveraged for the benefit of all!

What Our Employees Have to Say

"I like the fact that each hospital is able to mostly govern themselves, but has the support of multiple hospitals. It is 'corporate' without the 'corporate feel.’"

"Having the buying power and business organization provided by PPV is a huge advantage - it's stable and brings lots of benefits. Keeping individual clinic autonomy keeps the advantages of a small business practice and client relationships."

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You couldn’t have timed it better! You are on the ground floor of a growing and innovating organization. You are able to grow alongside the organization that hasn’t forgotten who contributes to its success. You can grow, you are valued, and you can help shape the future of PPV.

What Our Employees Have to Say

"Still has a small business feel, and I enjoy the flexibility it may offer in regards to opening up future growth and opportunities within the company"

"Great team and overall organization that takes care of it's members. Feels like a family run team that continues to expand while maintaining that support."

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Join your colleagues and feel the pride of being part of a network of reputable and sought-after practices. You have been empowered to leave your mark on the community, and it is a difference you can feel. Not only does your work benefit the lives of individual pets and their people, but your hard work and dedication has made you a cornerstone of your pet community.

What Our Employees Have to Say

"[We have a] massive impact. It's not just our community either, we have impacts in lots of cities, some that are far away. People know us from a lot of places. People drive from really far away to come and see us."

"It’s a fantastic family friendly organization that delivers multiple opportunities for growth and is very loved by its community. They are diverse in medicine and make/take many opportunities to help learn and grow for their clients and their families."

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Payroll Administrator – People, Pets & Vets Job – Olympia, WA

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Why You'll Love This Job!

Look no further; we have the purr-fect job for you! Join a passionate bunch of HR professionals in the veterinary industry!

We are building a world-class Human Resources department in the Olympia, WA area and looking for  a Payroll Manager who love to be in the numbers, pride themselves on the accuracy, enjoy continuous learning, look for opportunities to build for growth, and like to have fun!

The Payroll Administrator will initiate and coordinate the payroll functions for People, Pets and Vets, using the HRIS – ADP WorkForce Now software program. This position is responsible for ensuring that pay is processed on time, accurately, and in compliance with government regulations.  This position will also work with management to remain updated on all applicable employment laws and regulations as well as the establishment of and implementation of employee policies and procedures.  

Job Duties & Responsibilities

  • Primary administrator for use of HRIS – ADP WorkForce Now software program to calculate and process payrolls
  • Set up new Company codes and states for tax, banking and payroll or make company-level changes
  • Verify timekeeping records and consult supervisors to resolve discrepancies.
  • Ensure accurate and timely administration of garnishments.
  • Prepare manual checks as needed.
  • Initiate direct deposits and change employee banking records when necessary to process payments accurately.
  • Set up new PTO policies in ADP if/when needed.
  • Prepare and maintain accurate records and reports of all payroll transactions.
  • Manage the payroll portion of 401k Benefit and all employee enrollments and/or changes.
  • Manage multi-state minimum wage and pay rate changes and routinely research updates to ensure compliance.
  • Serve as point of contact for all payroll-related inquiries.
  • Maintain permission accesses in the ADP employer portal.
  • Ensure compliance with state and federal employment laws and regulations.
  • Maintain personnel files and an array of employment-related and payroll related forms.
  • Support office and practice managers in ADP support and Payroll related efforts.
  • Interface across the group of veterinary practices to ensure consistency and accuracy in the application of payroll policies and administration to ensure consistency.
  • Provide YTD payroll information and Ad hoc reports to Finance and other leaders as requested.
  • Serve as the point of contact for any payroll-related audits or investigations brought forth to the business.
  • Support Finance by providing records and/or documentation to auditors as requested.
  • Collaborate with management to implement organization-wide employment policies such as PTO and other leave policies.
  • Identify and recommend updates to payroll processing software, systems, and procedures as needed.
  • Support the HR team with special projects and key annual tasks such as Open Enrollment, Hospital Acquisition Integrations, etc.
  • Other duties as assigned 

Job Skills & Abilities

  • Must be well organized and able to meet multiple deadlines.
  • Strong attention to detail and accuracy in working with numbers.
  • Able to work independently and be resourceful in solving problems.
  • Strong interpersonal and customer service skills required.
  • Ability to generate respect and trust from staff and external constituencies.
  • Maintain a harmonious, constructive, and respectful relationship with those contacted in the course of work for all skill levels.
  • Possess a good attitude and contribute to the creation of a positive work environment with high employee morale.
  • Ability to maintain confidentiality and protect Human Resources/Payroll information.
  • Ability to work with extreme accuracy under pressure.
  • Must be pet friendly.


  • Education/Training: Bachelor’s degree preferred in business administration, accounting, human resources, or a related field is required.  
  • Experience: Minimum 2-3 years of experience in a payroll management position.  Prefer advanced training, PHR or SPHR certification. Experience in a veterinary or healthcare setting is a plus.
  • Technical Ability: Possess advanced knowledge of MS Office Suite products and ADP payroll software. Ability to create formulas, pivot tables, macros, and complete VLook-Ups in Microsoft Excel. Knowledge and understanding of payroll regulations (FLSA), wage/tax law, employment law, Affordable Care Act (including reporting measures) and record-keeping/administration required.  Perform routine automated functions with speed and accuracy.

Physical Conditions 

The employee must be able to perform the job under the following conditions:

  • Sitting, walking, standing, bending, reaching, and climbing stairs.
  • Times of high pressure and elevated levels of stress.
  • Able to lift 25 pounds.
  • Flexibility with work hours and travel, as needed.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Working in the People, Pets & Vets family allows you to provide excellent care with top-quality resources while maintaining the individuality and medical autonomy that makes each practice unique. We are all about the PEOPLE that share a love for animals. We put PETS at the center of everything we do. Our VETS and the entire support team provide quality care for pets. We foster a culture of learning, respect, and compassionate care. Most importantly, we like to have FUN! Join us today and become a cornerstone of your pet community.   

What’s in it for you?

  • Competitive Compensation Package
  • Paid Time Off
  • Access to Continuing Education
  • 401K With Annual Employer Match
  • Medical, Dental, Vision, and access to several lines of supplemental health insurance
  • Pet Care Discount
  • Career Growth/Professional Mentorship

People Pets & Vets is an EEO/AA employer and does not discriminate against any employee or applicant based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status. People Pets & Vets is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its programs, and activities.

Job ID: 743999742606869

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